The following jobs benefit the preschool at large. Each family is responsible for performing one job throughout the school year. Please allow two to four hours per month for most jobs, some jobs run considerably more. The job may be either a board position or a general position. All jobs are described below.

General (Non-Board) Job Descriptions
Information about this Preschool's Parent Jobs

• Art Project Coordinator
• Assistant Art Project Coordinator
• Assistant Treasurer
• Book Order Person
• Field Trip Coordinator
• Fundraisers
• Librarian
• Neighborhood Outreach Coordinator
• Newsletter Editor
• Classroom Maintenance Coordinator
• Risk Management Supervisor
• School Events Coordinator
• School Setup / Clean up Coordinator
• Substitute Teacher / Teacher's Helper
• Supply Manager
• Towel Washer
• Weekly Preschool Break-Down
• Classroom Documenter
• Gardening Coordinator
• Classroom Organizer
• Scrip Coordinator
• Webmaster

Board Positions
Information about participating in this Preschool's Board

• Chairperson(s)
• Class Chairperson(s)
• Church Liaison
• Parent Coordinator(s)
• Treasurer
• Job Coordinator
• Secretary
• Preschool Teacher(s)
• Parent Education Instructor
• Fundraising Chairperson
• Parent Advisory Council (PAC) Representative

General (Non-Board) Job Descriptions

The following jobs, with the exception of those denoted by "*", are available to the membership. Each family will be asked to list five potential jobs, in order of preference. Using this list as a guide, the Job Coordinator(s) will then assign each family one job that they will be required to perform throughout the school year. A Job Assignment Committee, consisting of members of the board, will be convened as deemed necessary.

The approximate time commitment for these jobs averages 2 - 4 hours per month. Some require more and some are dependent on the skill of the person doing the job. Remember that many of these jobs can be done with "help" from the kids. They gain self-esteem from helping the school and you! Use your creativity to make the job a family effort. Telling kids they are helping the "teacher" or "preschool" instills the children with the cooperative value we are striving to promote. Please recognize that these jobs, regardless of how straightforward or complicated they may be, are essential to the Co-op's smooth functioning. Carefully evaluate your family's resources and request the jobs you think will best fit your abilities. Failure to meet your commitment may result in a review of a member's eligibility in the preschool. If you have special needs, please list them on your job preference form. The Job Coordinator(s)/Assignment Committee will do their best to fill your request.

Art is a very important part of our curriculum. The art project coordinator job may require several hours per week. It is a job where you will use your creative skills to enhance the art program. The art project coordinator will:

• Collaborate with the teacher and Assistant Art Coordinator to conceive at least two art projects per month for the Dragonfly class, using the curriculum as inspiration.
• Document art project instructions and materials list for future use.
• Keep the art room in order (i.e., put away art, leftover supplies, organize materials).
• Stay in touch with the teachers regarding any support they need (i.e., prepping materials, shopping for supplies.
• Maintain a list of art supplies to be ordered.
• Place art supply orders.
• This position serves as fundraising support as necessary.

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This person works with the Art Project Coordinator and teachers. The assistant art project coordinator will:

• Maintain the Writing Center area (refresh markers, put interesting paper projects, keep things neat).
• Collaborate with the teachers and Art Coordinator to conceive art projects for the Bumblebee & Cricket classes.
• Keep the art room in order (i.e., put away art, leftover supplies, organize materials).
• Make playdough for the school once a month.
• This position serves as fundraising support as necessary.

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This person works with the treasurer but is not a member of the Board.  The assistant treasurer will:

• Collect tuition from all members by the 1st of each month and maintain accurate records of payments.
• Post “tuition due” signs one week prior to the 1st of each month.
• Enforce late tuition fee policy.  Tuition not paid by the 5th of each month shall have an additional $15 fee. 
• Notify treasurer of any family 60 days past due.
• Make all deposits to the bank including tuition, scholarship funds and fundraising proceeds.
• Make deposits once every two weeks, coordinating with the treasurer.
• Is trained by the treasurer in the bookkeeping system in order to substitute for the treasurer, if necessary.
• Serve as Scholarship Committee chair; mail notification of scholarship provisions to all recipients.
   
  *May be pre-assigned due to the nature of the job and expertise. required.
  

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This position requires a person with good detail orientation to follow the paper trail. This is a good position for families with difficult schedules.  The book order person will:

• Distribute monthly Scholastic Book Club order forms, collect the orders/checks and place the school’s orders, distribute books promptly when they arrive.
• Promote book sales so that preschool earns bonus points for free books and equipment.
• Coordinate with the teachers on selection of bonus point books and equipment.
• Computer access is helpful for placing orders.
• This position serves as fundraising support as necessary.

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The field trip coordinator is responsible for arranging and scheduling all field trips for their class. The field trip coordinator should plan to coordinate one field trip a month, depending on the desires of the teacher and the class.  The field trip coordinator will:

• Meet with the teacher during the first few weeks of school so any necessary advance reservations can be scheduled. 
• Work closely with the teacher to arrange for culturally relevant field trips that expose children to our diverse community.
• Work with the teacher to bring in various artists to work with classes (e.g., African drumming, Chinese dance, etc.)
• Inform parents of the preschool’s field trip policies. This is best done at the first parent meeting of the year, so that the teacher and parents can ask questions and clarify car seat and identification procedures before the class goes on its first outing. The field trip coordinator can use the written field trip policy included later in this handbook to make this process easier.
• Plan field trips and distribute information in writing to the teacher and parents outlining the date, time, directions and carpool assignments for each outing. The notice should also include any special considerations (for example, fees, extended time, clothing recommendations, etc.).
• Collect fees for field trips if necessary. Cricket & Dragonflies classes have a $200 budget for field trips for the 2005 – 2006 year.
• Assign children to cars according to the number of seat belts and social compatibility.
• Distribute emergency information to drivers before each field trip.
• Verify drivers’ liability insurance when necessary.
• Provide direction on Lakewood Co-op’s field trip policy.
• Create and update a field trip notebook with location ideas and contact information.
• This position serves as fundraising support as necessary.

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A practical business-like approach is best suited to this position. The fundraiser positions are crucial to ensuring the financial success of the preschool. Organizational and group motivation skills are necessary to spur the group on to completing fun and successful projects that raise money and build our preschool community.
 
Traditionally, there have been two fundraising projects during the year, one during the fall, and one during the spring. It has been the practice for several years to have one fundraiser be an all school event, such as a raffle, auction or rummage sale. The fundraisers decide what the projects will be and how the membership will meet the fundraising goals, with input from the board, the teachers, and the parent educator.
 
Usually, one fundraiser from each class is assigned. It helps if there is one person from last year's group who can provide continuity. It is also helpful if the fundraisers can meet and start planning the year’s fundraisers during the summer, so that each family’s responsibility can be clarified at the first all-school meeting, and so that the fundraisers can order any items for members to sell.  The fundraisers will:

• Lead discussions and coordinate ideas to originate a minimum of one fundraiser, keeping in mind the fundraising goal as defined by the school’s annual budget.
• Present the year’s fundraising plans, goals, and family responsibilities at the first all-school meeting. The purpose of this presentation is to let families plan their fundraising participation for the year, not to gather input for fundraising ideas or gain membership approval.
• Present and promote fundraising ideas at each of the class parent meetings prior to campaign.
• Organize the efforts of the entire group. You should not feel like you did all the work yourself: If necessary delegate!
• Write articles for the monthly newsletter to update members on fundraising progress.
• Keep track of fundraising participation of each family.
• Maintain job history and information repository in blue file cabinet for future reference.
• Work with board secretary and chairperson(s) to revise parent handbook for next year.
   
  *Pre-assigned due to the nature of the job and expertise.

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The librarian works with both teachers to determine themes being presented in the classroom and to obtain book selection suggestions. This position is somewhat easy to work into “after hours” or difficult schedules.  The librarian will: 

• Make regular trips to the library to review, check out and return 10 - 20 books per month.
• Work with the teachers to obtain books that support thematic, seasonal, and cultural threads being explored in classroom projects and celebrations.
• Oversee parent education library check-out system, update index.
• Submit newsletter notices regarding any new parenting books available in library as well as suggested reading lists for students and parents.
• This position serves as fundraising support as necessary

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To be the neighborhood outreach coordinator, you should be a good organizer who places a high value on community service. You will help the preschool strengthen its ties to the neighborhood by coordinating our service projects.  The neighborhood outreach coordinator will:

• Organize the school’s monthly food drive and arrange delivery of the school's donation.  Advertise monthly ‘themes’ such as pasta, soup, canned meat, or hygiene items to encourage donations.
• Coordinate the school’s Hawthorne adopt-a-family gift giving in December. Work with class chairs to determine each class’s level of participation. Arrange for gifts to be delivered to Hawthorne school.
• Coordinate the school’s sponsorship of a children’s booth at the Columbia City Farmer’s Market at least once during the summer. Work with teachers to determine a fun activity, help locate all necessary supplies, and find volunteers to staff the booth.
• Conduct a survey at the beginning of the school year to determine what types of outreach efforts are of interest to the co-op membership (suggested action).
• Work to formalize the school's neighborhood outreach policies for publication in our handbook, advertise rallies and marches and otherwise promote opportunities to be involved in the larger, diverse community.

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This person will create a monthly newsletter from October through May to be published in the first week of each month.  The newsletter's purpose is to keep us informed about happenings within our school. A creative individual with writing skills will be able to have a lot of fun with this position. Someone who enjoys the idea of producing this important communication tool should fill this position. 

The newsletter editor will:

• Compile, write, copy and distribute a monthly newsletter for co-op families.  Create a template for the year’s newsletters to simplify process and encourage submissions.
• Obtain information from the teacher, board, parent education instructor, communications manager, and the general membership on a monthly basis.  Class meetings provide a venue for soliciting information.  Photos, recipes, parenting issues, reading lists, board and committee updates, upcoming school and community events, etc., etc. are good articles to include.
• Write articles for the newsletter – either excerpted from other publications, or original work – regardless of whether others within the co-op are contributing articles.
• Be aware of class and school meeting places and times to be published one month prior to events.
• Where appropriate, work with the social committee to market all-school meetings and social events

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The classroom maintenance/organizer will:

• Using a checklist provided by the teachers, straighten and reorganize all the areas in the preschool classrooms at least once per month throughout the year. Return misplaced puzzle pieces, toys, dress-up clothes and other items to their appropriate place in the classroom.  This person may also be asked to straighten the classroom as needed before special events, such as an orientation for prospective families.
• Oversee the general safety of the school. Remove broken or dangerous toys.  Respond in a timely manner to notification by teachers or the job coordinator of repairs that need to be done in the classroom. 
• Create and maintain a log of repairs needed and completed.  Post this log on the bulletin board in the classroom so that parents and teachers have access to it.  Check the log weekly to see what repairs are needed.
• Repair broken equipment and notify the job coordinator after a repair is made.
• Work with the church liaison person to coordinate building maintenance issues with the church (electrical, plumbing, heating, etc.).  Notify church liaison person of any hazardous conditions in or around the facility.
• Help with the earthquake and fire safety precautions.
• At the end of the year, create and maintain a list of the estimated value of the preschool equipment and toys for insurance replacement purposes.
• Responsible for starting and stopping garbage & recycling
• This person should be familiar with the preschool setup and supplies.  This is a good job for families who need a job that can be done after-hours or on weekends.
• This position serves as fundraising support as necessary

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The risk management manual outlines the responsibilities of this position. This position requires a person interested in managing the safety issues for our children.  The risk management supervisor will:

• Attend each class’s first regular parent meeting to present a risk management course. Keep track of participation in risk management training to ensure all assistant teachers are trained. Provide follow-up training as needed throughout the year.
• Maintain all necessary risk management forms and paperwork for the preschool.  Make 4 copies of all risk management forms for backpacks and for field trip coordinators.
• Arrange for families to bring earthquake supplies to the school.
• Complete safety checklist from risk management manual on a quarterly basis.
• Coordinate fire and earthquake drills and CPR and First Aid training, if requested.
• Notify insurance carrier of any events open to the public (for example, carnivals, open house, etc.)
• Coordinate response team, in conjunction with co-chairs and teachers, for any emergency that pertains to risk management issues.
• Maintain the First Aid kit.

 
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This position is perfect for the “social” planning parent. If you love to throw a party, this job would be a good fit. Please note there is a budgeted allowance for these events.  The school events coordinator will:

• Plan and organize a minimum of four all-school family events, including  start- and end-of-year gatherings, holiday activity, etc. Coordinate arrangements and food/beverages for all-school functions, including the open house.
• Organize summer park schedule and distribute information to current and incoming families.
• Organize a school photo session with Sunset Portraits (9021 Evergreen Way, Everett, WA  98204; 425-347-4068) by the end of September.
• As needed, write articles for the monthly newsletter about, or otherwise publicize, upcoming events.  Contribute at least one article per quarter.
• Handle all food / beverage needs including food service setup / breakdown for annual fundraiser.

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With the assistance of the teacher and other preschool families, this person has the responsibility of classroom set up and clean up for the school year. In addition, this person shall organize the inventory process at the end of the school year. Organizational and management skills are a big plus here. The workload for this job is concentrated at the beginning and end of the school year instead of spanning the entire year.  The school set-up/clean-up coordinator will:

• Coordinate classroom set-up. This usually takes one day in early September. The set‑up/clean-up coordinator should plan to stay that day until the classroom is ready to use.
• Coordinate a mid-year clean up, usually prior to our open house in late January or early February.
• Coordinate end-of-year clean up and closing of classrooms. This usually takes two days in June, including the last day of school and the day after. The set-up/clean-up coordinator should plan to stay during those days until the classrooms are completely closed down.
• Organize parents for weekly classroom set-up assignments. Issue reminder calls or notices to parents prior to assigned duty weekends.
• Recruit parents for special maintenance projects.
• Keep record of those families who participate in set-up or clean up.
• Coordinate end-of-year inventory of school equipment.
  
  *Ideally this person would be familiar with the classroom and school procedures.
   
  

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This person must be prepared to substitute for the teacher in the event of teacher’s illness, emergency, or excused absence. In addition, this person will assist the teacher in preparing special projects.  The substitute teacher is trained by teacher to carry out teacher’s responsibilities in the event of teacher’s absence and will:

• Assist teacher with special activities (for example, finding specific materials, coordinating with parents, or locating a guest visitor).
• Complete First Aid and CPR course completion cards (reimbursed by preschool).

*Maximum number of days required is ten per year.
 
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This person is responsible for maintaining an adequate level of school supplies. Because there can be some gap between purchase and reimbursement, some flexibility is helpful. If necessary, however, alternative arrangements can be made with the treasurer. A Costco card and a vehicle with plenty of space for transportation are musts.  The supply manager will:

• Regularly check the level of school supplies.
• Initiate a system for reordering supplies (for example, cabinet lists, restocking levels, usage rates, etc.).
• Coordinate purchasing and ordering of supplies with the teacher on a monthly basis and submit receipts to the treasurer for reimbursement.  The September supply order must be coordinated with the teachers by the previous July.  Do not exceed the board-approved budget.

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This is a straightforward job but very essential; if left undone the extra burden falls to the teachers. It is best performed by a co-op member who regularly works in the classroom, and a MWF family is preferred. The towel washer will:

• Take home dirty laundry to wash and return it to school on a weekly basis.
• Monitor the wet towel bin at least three times/week for occasional extra washings (kids and adults occasionally create floods.
• Fold clean towels to differentiate them from dirty towels.

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These positions will be held by two families in the Crickets (MWF) class. These positions will:

• Arrive at the school immediately following the conclusion of the Friday class to begin the breakdown of the classroom.
• Put away all preschool equipment and toys from the kitchen and main classroom.  These may be neatly stored in the NW corner of the large room (per church agreement) or in the storage or art rooms. 
• Set up tables and chairs in the main room for church use.  Follow church preferences for setting these up.
• Conduct a final walk-through of the classrooms, kitchen/back hall, bathrooms, and entry to ensure that all areas are clean and free of clutter.  Turn off lights and close doors.

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This person will use their personal camera to document field trips, day to day classroom activities, and other special events in the classroom. With teacher's support and direction, this person will attractively display photo posters in the classroom so that the children can reflect on their past experiences, feel empowered by their achievements and derive inspiration for future play. The Classroom Documenter will:

• Regularly take photos in the classroom (by their own initiative on work day and by teacher's request).
• Document all field trips.
• Take photos or solicit photos of in-class birthdays.
• Print out select photos on personal computer or at photo department (receipts reimbursed)
• Assist teacher in typing out short descriptions of photos and creating titles.
• Mount photos and descriptions on poster board in attractive format and hang on walls.
• Occasionally help teacher create a cumulative book for classroom using printed photos and page protectors (i.e. a classroom birthday book documenting all children's birthdays).
• Occasionally help teacher with a digital project for curricular use (utilizing computer software).

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The Gardening Coordinator will:

• Improve "green space" on church grounds for the enhancement of the preschool.
• Make recommendations of such improvements to Board of Directors after having gotten prior approval from Church in either formal or informal settings.
• Implement approved recommendations and maintenance thereof using budgeted funds.
• Recruit volunteers as needed to assist with implementing and maintaining improved areas.

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The Classroom Organizer helps our preschool fun smoothly by ensuring that things are kept in logical and easy-to-find order. This is especially important to our school because so many different people are involved on a day-to-day basis and there is not always one person responsible for putting things away. This position requires regular attention to duties throughout the year. The Classroom Organizer will:

• Regularly clean and organize the teachers' office at the direction of the classroom teacher(s).
• Regularly clean and organize the rear hallway where art supplies and outside toys are kept. (It is imperative that this hallway remain free of clutter as it leads directly to one of the Church's fire doors.) .
• Regularly organize the art table located in the larger classroom as directed by teacher(s). .
• Coordinate with the school set-up/clean-up coordinator at the annual set-up, mid-year and end-of-year clean-up days..

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This position helps the preschool earn money by working with merchants who give our school back a percentage from purchases made by preschool families. These merchants want to support non-profit organizations, and in return ask us to support them by shopping at their stores. The idea behind scrip is that families generate revenue for the school through purchases they would make anyway. The SCRIP Coordinator will:

• Recruit new preschool families into LCP's SCRIP programs in September.
• Market SCRIP fundraising to the LCP community throughout the year.
• Oversee the operations of LCP's SCRIP program, including using Excel spreadsheets to maintain inventory of scrip cards, member's enrolled with SCRIP vendors, and SCRIP funds pending and earned.
• Present SCRIP financial reports to the Treasurer and the LCP Board on a quarterly basis and at other times if requested by the Board.
• Work closely with the treasurer to ensure that LCP's SCRIP profits are correctly reflected in LCP bookkeeping.
• Ensure that SCRIP information is available on the LCP website, at the school site and is disseminated on a regular basis to all members either electronically or in print.
• Create a printed and electronic SCRIP summary report at the end of the current school year.
• Investigate new options for SCRIP fundraising & present ideas to LCP Board.
• Investigate new options for SCRIP fundraising & present ideas to LCP Board.
• Assist the fundraising committee with special projects, as needed.

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This person will maintain and enhance the school web page (lakewoodcoop.org). The Web Master will:

• Work with last year's web master to transition.
• Work with board to begin to move more documents from paper to web site (i.e. admissions application, school handbook, newsletter, parent resources, etc.).
• Must have fluency/ previous experience in web design and maintenance.

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Board Positions

The board nomination process takes place in the spring preceding the current school year and is initiated by the current co-chairs. The membership will vote on the slate at the spring all-school meeting. In order to be considered for a board position a member must be in good standing and have fulfilled the requirements outlined in the enrollment contract.

Each board position, in addition to its listed responsibilities, requires attendance at monthly board meetings. The times and locations of the meetings are determined by the board at the transitional potluck held in May or June. Finding childcare during the meetings is the responsibility of each board member.

The chairperson is responsible for planning and coordinating the group's operation. This person should be comfortable managing and delegating responsibilities. It is recommended that if there are two chairpersons that one would be the lead. Usually the lead would be a returning parent, while the other person would be from a less senior class, and might choose to lead the following year. It is also recommended that one of the chairpersons have previous board experience. The chairperson will:

• Arrange and preside over board meetings and the all-school meetings.
• Act as resource person for class chairpersons.
• Coordinate board nomination/election process for the following year.
• Oversee the annual teacher and SCCC parent educator evaluation process.
• Negotiate contracts with all parties.
• Act as a liaison with Columbia Lakewood Community Church regarding any financial, contractual, and legal issues.
• Serve on the Enrollment Committee.
• Serve as Hiring Committee chair, if necessary.
• Work with the board secretary and job coordinator to revise parent

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This person acts as the class representative to the board. Each class chair will:

• Attend board meetings and give reports on class issues.
• Chair monthly class parent meetings September through May, and present pertinent board information to the class in the form of an agenda. Tell parents absent from the meeting about any important issues.
• Act as resource person for class parents.
• Serve on the Enrollment Committee.
• Make arrangements for the monthly meetings.
• Create a phone tree and distribute it to members of the class at the first class meeting. Activate class phone tree for all meetings and other co-op events.
• Create, copy, distribute, and post monthly work schedule at least one week before the end of every month. The schedule should include holidays, field trips; events (for example, parent meetings, board meetings, social events, tuition deadlines, parent work assignments, etc.).
• Work with the class to resolve schedule changes or irregularities.
• When deemed necessary, take or delegate taking notes at class meetings and handle correspondence for the class. (Most often, meeting minutes are NOT required, but on occasion, classes make decisions at meetings that need to be documented and/or notes should be distributed to those who are not present.).

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This person acts as a liaison between the preschool and the Columbia Lakewood Community Church. Each liaison will:

• Contact a designated member of the Columbia Lakewood Community Church once a month to facilitate communication on facility usage and other relevant issues. When there are tasks required by the church, this person should implement completion of these tasks either by delegation or self.
• Work with the classroom maintenance/organizer to communicate any maintenance issues with the church (electrical, plumbing, heating, etc.) or to notify the church of any hazardous conditions.
• Inform the chairperson if there are any financial, contractual, or legal issues to be dealt with.
• Attend board meetings and give status reports on any issues currently being coordinated with the church.

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The parent coordinator acts as a liaison between and among the parents and the teachers and/or the board to communicate any concerns and problems that may arise. This person must have good organizational skills and a terrific ability to communicate with people. This position is very detailed. This position is a two-year commitment, with the person learning the first year, and passing on the information the next year. The parent coordinator will:

• Coordinate enrollment throughout the year including arranging visits by prospective families, advertising and filling student vacancies.
• Communicate with new members the philosophy of the school, details of enrollment and family responsibility within the school.
• Initiate and serve on Grievance Committee in accordance with grievance procedures.
• Organize and host New Parent Orientation to welcome and train new co-op members.
• Coordinate the annual open house for prospective families, if deemed necessary.
• Serve as Enrollment Committee chair.
• Serve on the Scholarship Committee.
• Be responsible for registration paperwork and collection of tuition deposits for every co-op member.
• Attend board meetings and give status reports on enrollment.

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The treasurer is responsible for administering the financial transactions of the co-op. Some knowledge of bookkeeping and tax preparation is preferred. The treasurer will:

• Provide support to the board regarding financial decisions.
• Provide monthly reports to the board and membership regarding accounts and budget.
• Provide monthly reports to the board and membership regarding accounts and budget.
• Prepare employee payroll and pay all bills, taxes, and reconcile bank accounts.
• Prepare annual budget and year-end report. Send copy to SCCC.
• File federal and state tax and employment forms, including 990EZ, 941, L&I, W-2/W-3, and any others required, in a timely manner.
• Train assistant treasurer and communicate with her/him regarding tuition collection.
• Serve on the Scholarship Committee.
• Meet with next year's treasurer to review responsibilities ensuring a smooth transition.

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This job involves communication with teacher and co-op members regarding their assigned co-op jobs. This person needs excellent people skills and must be direct about job issues. The Job Coordinator will:

• Coordinate job assignment process for non-board positions, with the help of the incoming job coordinator and the Job Assignment Committee, if needed. This includes distribution of job preference forms and notification to members of their job assignments.
• Work with the chairperson to clarify the recommended prerequisites for job assignments.
• Convene and chair the Job Assignment Committee, if necessary.
• Distribute list of job assignments to board members and risk management supervisor by August.
• Facilitate process of collecting feedback about job performance and other job-related issues throughout the year. Members and teachers may report concerns about jobs throughout the year. Work with teachers to notify the maintenance manager as to any repair needs.
• Work with chairperson to coordinate annual job performance self-evaluations for members, to be done with the teacher and SCCC parent educator evaluations.
• Attend board meetings to facilitate communication with teachers and board and determine if there are any gaps in job completion or if any new jobs need to be created.
• Contact chairperson regarding follow-up with parents.
• Work with chairperson to assign any additional tasks or clarify responsibilities.

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The secretary oversees the written communications of the board and the co-op and serves as the official record keeper for the group. This is a straightforward position requiring a good ability to follow through. The secretary will:

• Record minutes at board meetings and all school meetings. Distribute minutes to board members; send out in e-mail to the entire school; and post minutes on bulletin board for general membership review. A copy of the minutes should also be sent to Columbia Lakewood Community Church(check with church liaison to get most current email address). Minutes must be distributed in a timely fashion so that class chairs can consult notes prior to monthly parent meetings.
• File all minutes and any other records of the group (for example, newsletters, schedules, correspondence, sign-in sheets, etc.).
• Take care of any official correspondence that may be requested by the board.
• Organize, publish, and distribute preschool phone book.
• Work with job coordinator and board chairperson(s) to revise and publish parent handbook.
• Maintain a confidential correspondence file, including all preschool documents of a sensitive nature.
• Oversee sign-in process at all-school meetings. Distribute any relevant handouts to those parents unable to attend.
• Write articles for the monthly newsletter about board activities, as needed.
• Coordinate the end-of-year school evaluation.
• At the end of the year, coordinate creating an archive of all-important preschool files.

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The teachers are hired under contract by the group and are paid to plan curriculum and act as head teacher(s)/advisor(s) for the parents. In addition to the requirements detailed in the contract, the teacher(s) will:

• Attend board meetings.
• Attend parent meetings.
• Attend all-school meetings.
• Teachers are non-voting members of the board. They provide essential information and facilitation at meetings.

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This person is employed by Seattle Central Community College (SCCC) to advise the co-op regarding preschool operation and to provide parent education. The parent education instructor will:

• Attend board meetings.
• Attend parent meetings and lead parent education discussion. Attend all-school meetings.
• Attend some preschool classes modeling developmentally appropriate adult-child interactions.
• Post a monthly schedule of planned classroom visits on bulletin board for membership review.
• Help with individual family concerns.
• Advise the teacher in curriculum planning matters.
• Advise the Enrollment Committee and Grievance Committees.
• The parent education instructor is a non-voting member of the board. He/She provides essential information and facilitation at meetings.

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The fundraising chairperson is responsible for overseeing the fundraising project(s) for the year. This person must be organized, have good people management skills, and have the ability to delegate responsibility. Prior experience on the fundraising committee is preferred. The fundraising chairperson will:

• Act as a liaison between fundraisers and the board.
• Attend board meetings and report on the fundraising progress.
• Lead monthly fundraising committee meetings and oversee the committees.
• Present a fundraising plan to the preschool at the all school meeting at the beginning of the school year.
• Explain fundraising at the new parent orientation.
• Serve on fundraising committees as needed.

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The PAC is composed of parents representing each co-op in the SCCC system, facilitated by a staff member from SCCC's Parent Education department. The recommended council term is 2 years. The PAC representative will:

• Hold a position on the PAC council whose focus includes promotion of quality education for parents of preschool-age children, unifying the co-ops throughout the system and sharing ideas to solve individual co-op issues.
• Serve on various PAC committees (for example, SCCC Parent Education Scholarship, Lending Bank, Parent Education Evaluation Forum, SCCC Parent Education Agreement, SCCC Education Policy Board and Leadership Training).
• Attend monthly PAC meetings, traditionally held midday during the week. Parking costs are reimbursed by preschool.
• The PAC representative will also serve as "teacher liaison", advocating on behalf of our paid teachers to the board and membership and compiling data from other preschools in the PAC related to teachers' issues.

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